Organize your Outlook Calendar by color

How to organize your Microsoft Outlook Calendar by Color

If you’re like most busy professionals, you have a host of appointments and to-do lists relative to your “day job,” numerous personal and family obligations to upkeep, and probably a side project or two you’re working on. One of our favorite Microsoft Office 365 tips and tricks for 2018 is the ability to keep these straight using color coding in your Microsoft Outlook Calendar. For instance, you can put all your work-related meetings and notes in orange, notes about the softball team you coach in blue, and the kids’ doctors’ appointments and piano rehearsals in green. Now you instantly know what obligations you have coming up without having to stop and read each one to find something you can move to make room for the emergency meeting or an impromptu meeting with a big prospective client.

If you keep a lot of appointments and meetings on your Outlook calendar, adding color categories lets you scan and visually associate similar items. You might assign all personal items to the green category and all important items to the red category.

Note: Categories don’t work for calendars in an IMAP account.

  1. On the navigation bar, click Calendar
  2. Click a calendar appointment, meeting, or event, and then click Categorize.
  3. Click a category, or click All Categories to create one.When you assign a color category, that color is used as the item’s background color on the calendar grid.

    Tip: You can change the name of any category. Click an appointment, meeting, email message, or contact, and then click Categorize > All Categories. Click a category, and then click Rename.

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