How to use DropSuite Super Search in Office 365
Finding important data across all the various systems, products and places your data is stored can be extremely difficult, or impossible. At times, it can be like finding a needle in a haystack!
First, the ever-increasing flood of new data forces you to store ever larger amounts of information. Second, data is typically stored in multiple systems, across multiple products, in multiple locations. Just finding where the data is can be difficult.
So what’s the secret to finding important data? Dropsuite’s advanced search feature that many customers refer to as, Super Search.
Dropsuite’s advanced search feature comes included in their Email Backup and Archiving product. It does more than simply allow users to search the sender/recipient and subject of the email message; it allows for searches across the Office 365 ecosystem. Outlook or Exchange emails, files, attachments, calendars, tasks, SharePoint files and OneDrive files can all be search simultaneously. *
Discovery of hard to find messages and files has never been easier. For even more advanced searches, the product allows Boolean searching (AND/OR/Include/Does Not Include/ etc.) to help narrow down searches even more, which can be especially useful in HR and compliance based searches.
Advanced Super Search filters include:
- To / From / CC / BCC
- Added tags
- X-Header Metadata
- Email Size
- And more…
Think of the time saved with a super search, cross-cloud platform tool that looks across multiple systems and product lines in the blink of an eye — and makes recovery of lost or misplaced files fast and easy.
Use Case #1: As a compliance officer, I need to find messages based on a user, keyword, date range or potentially meta data — and I need it now. Dropsuite’s advanced search feature makes this request possible through a flexible user interface that allows the user to fine tune a search for multiple parameters, ensuring quick and accurate results — so that one search is all you need to find what you’re looking for.
Use Case #2: A CEO needs to recover an important email with an attachment that was accidentally deleted 5 months ago. With Dropsuite’s advanced search tool, a user can specify 4 search peramters at once — such as ‘attachment, keyword, cc and tag” — in and call up a “lost” email and its attachment in seconds.
* Reader Note: In Q2 2018, Dropsuite will be improving the look and feel of its Super Search tool to be even simpler and easy to use. Additionally, a new search parameter will be added that will allow for the lookup of “archived message ID field” to help simplify compliance searches. Advanced search for Microsoft Teams, Chat and Groups is coming as well.
So what are you waiting for? Order Dropsuite Email Backup and Archiving for your business and start realizing the benefits of “Super Search.”